4-H Club Financial Review Packets are due each year on January 15th. Because that date falls on a Sunday in 2017, packets will be accepted at the Extension Office until 4:00 p.m. on Monday, January 16th.
In order to comply with State 4-H regulations and according to the Miami County 4-H Club Advisor Handbook and Guidelines (Section 7, 7.2 Reporting and Completion), clubs are required to prepare a financial review packet annually.
A checklist will be emailed to Organizational Advisors who have emails listed by December 1st. All other Organizational Advisors will receive the checklist through the mail.
This checklist will outline the steps needed to complete the annual Financial Review. The Review will cover January 1, 2016 to December 31, 2016. (Please do not worry if you don’t have the bank statements for December 2016. Just submit the statements you do have and they will be reviewed.) Please do not forget to include: bank statements and cancelled checks, secretary’s minutes from each meeting, receipts/proof of deposits, your club treasurer’s book and your club inventory sheet. If unable to provide items needed, please indicate why in the “Additional Comments” space.
Club Financial Packets are reviewed by paid auditors. Please make sure they are submitted on time. Packets will be available for pick up no later than February 28th, with the exception of clubs with specific questions.
If you have any questions, please don’t hesitate to give us a call. We’ll be glad to walk you through the process